QUE 1
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B> Work doesn’t happen in a vacuum. Engineers have to communicate on a daily basis with each other, with supervisors and with people in different departments. Their work is complex and technical, but not everyone they work with has the same technical expertise, which makes it even more important for them to have good organizational communication skills. Effective communication in engineering is critical to ensuring that all project participants are on the same page When it comes to demonstrating good communication skills, managers and others in leadership positions face a high bar. Nearly every part of a manager’s job involves communication. Engineering managers communicate with clients and their own supervisors about new projects. They also relay project parameters and deadlines to their reports, while providing updates to their managers and clients. Good managers invest significant amounts of time in setting their engineers up for success. Moreover, regular communication builds rust and makes it easier for all team members to do their jobs well. For engineers to be successful over the course of their careers, organizational communication skills are just as important as technical knowledge. This is certainly the case in engineering firms, where collaboration is key. One of the best ways for engineering managers to bring value to their companies and help their own careers is by learning and practicing good communication skills.
QUE 2
A> udio-visual aids are used to enhance the presentation. They can be hand outs, photos, whiteboard, flip chart, power point slide show, microphone, music. Be sure to focus your preparation on the speech more than the audio-visual aids. Select and Use Visual Aids Effectively Because we live in a time when communication is visual and verbal, visual aids that reinforce your meaning can enhance any oral presentation. Research has shown that oral presentations that use visuals are more persuasive, more interesting, more credible, and more professional- -i.e., more effective–than presentations without such aids. Particularly if your presentation is long–20 minutes or more–visual aids can help your audience follow your ideas easily and with fewer lapses in attention.
The benefits of using visual aids include:
They help your audience understand your ideas. You can use visual aids to announce
each main point as you begin discussion of that point. You can also use visual aids to
accentuate and illuminate important ideas. However, the message that the visual
carries should be immediately apparent. If audience members have to study the visual
to interpret its meaning, they will not be listening to you.
They help the audience follow your argument, your “train” of thought. In both oral
and written presentations, readers/listeners must perceive the pattern of
organization to comprehend effectively. Even if you don’t use formal visual aids, you
may want to write the outline for the main body of your presentation on a board or
use a transparency to let your audience see your plan and trace your movement from
one section of your presentation to another. Power point is an effective tool for
developing and presenting outlines to aid listeners.
They make your presentation more memorable and thus increase the chances that
what you said will be remembered.
B> Effective preparation enables us to answer all the questions and doubts about our speech
before they arise. The contents of our speech and how we deliver it, are based on five
important factors:
1. Occasion, 2. Audience, 3. Purpose, 4. Thesis, 5. Material
[1] Occasion
Occasion refers to the factors such as the facilities available for our presentation, time and
context of our presentation.
Facilities include the venue or locale along with the projection equipment, lighting,
seating, ventilation, etc. Every location has its unique physical environment. If we
identify problems in advance, we can either ask for alternative arrangements or
modify our materials, visual aids and style to suit the environment.
Time refers to both the time: the day of presentation and the duration of the talk.
Straightforward and factual presentations may work well during the morning hours.
Most professional presentations are brief so we should present the important point
in the first few minutes.
Context refers to the events surrounding our presentation. For example, when we are
presenting in a team we need to consider the team members. They might have left a
positive or negative impression in the minds of the audience. The recent happenings
in our company can also affect the presentation. For example, you cannot present a
new proposal on budget just after your company has suffered a financial loss.
[2] Audience
All audiences have one thing in common. They are at the receiving end of our
communication. They may be our friends, foes, clients, colleagues or unfamiliar faces.
The nature of our audience has a direct impact on the strategy we devise for our
presentation. Hence, it is necessary to have some prior knowledge of the audience,
and its level and cultural background so that our presentation can be effective and
acceptable.
Understanding of audience would help the presenter (speaker) to
Build support
Anticipate problems
Consider Strategies
Tune the approach
Competent delivery of content
Moreover speak with confidence and conviction, demand the questions from
audience that in turn would make you acceptable.
[3] Purpose
There can be three different purposes of a presentation: to inform, to analyse, or to
persuade. The purpose of a presentation not only decides the content and style but
also affects the amount of audience interaction.
When our purpose is to provide information or to analyse situation, we generally
interact with the audience in a limited manner. Example of presentation with an
informative purpose can be a presentation at the new employee-orientation program
or an explanation of our project status.
On the other hand, when our purpose is to persuade people to take a particular action,
collaborate with them in solving a problem, or making a decision, the interaction
would be more
QUE 3
A> [11:46 pm, 04/07/2023] Harshrajsinh(Harshil): 1. Completeness It is necessary to communicate completely. The audience should receive all the information they require from it. The sender must take the receiver’s viewpoint into account and correctly relay the message. The following components are included in a thorough communication- An organization’s reputation is built and enhanced by complete communication. Additionally, they save money because no important data is lost, and if the transmission is successful, no additional expenses are needed. Complete communication always offers extra details as required. It removes all uncertainty from the receiver’s mind. The audience, readers, or message recipients can make better decisions because they have access to all necessary and pertinent information when there is complete communication.
It persuades the audience.
2. Conciseness Conciseness implies wordiness, i.e. communicating what you want to say in the fewest words possible while maintaining the other C’s of communication. Effective communication necessitates conciseness. Here’s how concise communication helps necessitates conciseness. Here’s how concise communication helps- It saves time while also saving money. It emphasizes the core message while avoiding the use of unnecessary words. Concise communication conveys a brief and important message to the audience in a minimum number of words. A brief message is more enticing and understandable to the listener. A brief message is not repeated.
3. Consideration Consideration entails “putting oneself in the shoes of others.” Effective communication must include the audience’s opinions, background, mind-set, education level, and so on. Try to imagine your audience, their needs, emotions, and difficulties. Make sure that the audience’s self-esteem and emotions are not jeopardized. Modify your message’s terms to meet the needs of the audience while keeping you complete.
4.Clarity When you can transmit your thoughts and opinions into the recipient’s mind, you know communication is effective. You don’t want the recipient to make assumptions or have a hazy understanding of what you’re expressing. Only when they completely grasp your message will they be able to make the appropriate decision. It might occur when you employ plain and straightforward language to express your point to the recipient.
5. Concreteness Concrete communication entails being specific and explicit rather than vague a Concreteness boosts confidence. Simply delivering your message through statements questions will not captivate your audience. It is important to back up your claims with appropriate facts, numbers, and statistics. Otherwise, your audience will not know whether your message is genuine or not.
6. Courtesy courtesy in a message indicates that the message should reflect the sender’s expression while also respecting the receiver. The sender should be honest, polite, prudent, contemplative, empathetic, and enthusiastic.
7. Correctness Communication correctness implies that there are no grammatical errors in communication. Information correctness or factual accuracy is important in both verbal and nonverbal communication. You must choose the appropriate words to ensure that the information is reliable.
QUE 4
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Que 5
A> Contrast only looks at the differences between two things. The verb contrast can mean to compare two things in order to emphasize the differences. Thus, the main aim of contrasting two things is to find out the differences between them. Contrast is a both noun and verb. Look at the following sentences in order to understand the meaning and usage of contrast. We contrasted the two characters and found some subtle differences. 1. People contrasted her with her mother. 2. They were asked to compare and contrast the characters of Ron and Hermione. 3. Compare and contrast Romantic music and Classical music. 4. The teacher asked them to contrast the middle ages and the renaissance.
B> Mind maps are a great way of organising your thoughts, especially if you are a visual learner. Just like a road map helps you on a journey, a mind map can help you get from the start to the finish of a project or essay in an organised, efficient manner without getting lost along the way. Mind mapping is a way to represent ideas and concepts in a picture form. By focusing on key ideas and looking for links between them, you can ‘map’ knowledge that will help you better understand, retain and organise information. They are often used just to brainstorm’ a topic but they can become a powerful tool to help organise assignments and plan essays.
there are two common templates that are often used. The first is a thought bubble template that is more circular thinking and suits people who process thoughts a little randomly. It involves placing a central theme in a bubble near the centre and then placing new and related ideas or information radiating out from it. Information that links to those ideas can then be added in more bubbles (squares, lines, or whatever).
C> Compare means to examine the character or qualities of something, especially in order to discover similarities or differences. So, when you compare two things, you are looking at both similarities and differences, not just similarities. However, when we compare something to another thing, we are referring to the similarities of that thing. For example, if you are comparing a beautiful girl to a flower, you are looking at the similarities between the two of them. We also use the term compare when we are looking at the similarities between two dissimilar things. The following examples will help you to understand the meaning and usage of compare more clearly.
Compare the styles of these two authors. lcompared several cars before choosing this. Her voice has been compared to Celine Dion’s. The aim of this survey is to compare the prices in different regions.
D> [11:56 pm, 04/07/2023] Harshrajsinh(Harshil): letter The main purpose of writing an order letter is to inform the buyer/seller about the details of the items bought/sold. It also serves as documentation for further reference and record keeping. An order letter format is similar to the format of a formal letter. It must contain the following details:
The items/products you want to purchase. The quantity, colour and other specifications of the products.
The mode of payment and shipment details in the order confirmation letter sent by the seller.An order letter should be clear and precise. See to that you use a polite and professional note. Specify all the required details without missing out on anything in order to avoid any sort of confusion. Show that you trust the recipient and thank them for their service. Do not hesitate to get in touch with the recipient in case of any queries. The letter should be signed by the sender. Order letters are usually written on the letterhead of the company instead of a plain A4 sheet.
E> [11:57 pm, 04/07/2023] Harshrajsinh(Harshil): As the technological revolution evolves the old traditional way of communication, that is, letters evolved into modern-day email writing. Sending and receiving emails is an important part of communication. This method of communication is even popular in organizations, firms, etc. to communicate with their employees. Also, this forms an important part of the syllabus in Schools. So here we will discuss how to write email writing, and tips to remember while email writing with examples.
Email Writing Email stands for Electronic mail and is a method of sending, receiving, and producing information over the Internet through an electronic communication system. Emails are generally used to communicate for official purposes. It is the most popular mode of communication since it is the cheapest and it takes less time.
Email stands for Electronic mail and is a method of sending, receiving, and producing information over the Internet through an electronic communication system. Emails are generally used to communicate for official purposes. It is the most popular mode of communication since it is the cheapest and it takes less time.
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